Solving the electronic annual technology budget request solution

Stop by to learn how Moravian College and Moravian Theological Seminary (Moravian) developed an electronic solution for their annual technology budget requests. Moravian used to manually process their annual technology budgets with individuals submitting their own requests as Microsoft Word e-mail attachments directly to Center for Information Technology (CIT). This process proved to be very tedious and time consuming since CIT could receive over 100 individual requests that had to be consolidated and prioritized by CIT. Chairs, directors, and vice-presidents did not know what had been submitted since they were not involved in the request process. Moravian’s solution: • Greatly simplifies the process, making the process much easier and quicker. • Eliminates paper; no need for Word documents or Excel spreadsheets. • Automatically builds next level of request. • Sends confirmation and status of request to requestor. • Integrates departmental academic chairs, administrative directors, and vice-presidents. • Generates a single electronic document consolidated at Institutional level for submission to the Planning and Budgeting Committee (PBC) for approval. With this electronic process, management at all levels must review and approve or deny each request from individuals and departments before that request can move to the next level. Electronic process requires: • Individuals and Directors/Chairs to complete an on-line request form and electronically submit it to Directors/Dept Chairs. • Directors/Chairs to review and prioritize applicable on-line individual requests and electronically submit them to VPs. • VPs to review and prioritize departmental requests and submit for compilation into PBC's campus technology budget request.